This is a fundamental stage that precedes the actual translation. Official documents are often presented in PDF or image format and have a complex and demanding layout that requires excellent mastery and a lot of experience with MS Word. The preparation of the Word file must be optimized for translation and for the translation tool, so that the translation is fast, error-free and consistent. The most common problems with these documents are the following: compromised/difficult readability, handwritten text, overlapping text, text presented vertically and/or in circular form, misaligned text, stamps and seals with text inside, presence of more than one language and/or different fonts, watermarks, problematic tables with symbols inside the cells, file protected against editing (OCR does not work).